Wisconsin Department of Transportation
Division of Motor Vehicles
The Registration and Titling System was updated and implemented on December 13, 2004. This new customer system replaced the 30-year-old driver and vehicle systems that were time-consuming and based on outdated technology. Training, new projects, and fixes are overseen by the Division of Motor Vehicles, Bureau of Vehicle Services. Updates, as well as maintenance issues, are handled by the DOT Bureau of Information Technology Services.
The registration system stores all customer identity, address, and eligibility information as well as business, secured party, and dealer information for all qualified parties in the State of Wisconsin in table format. The system has a license plate inventory and contains a limited registration history of every vehicle title issued in the state. The Bureau of Vehicle Services receives vehicle applications via mail and registration system updates are entered centrally, at field stations, and through electronic submittal. Dealers have been submitting the applications online or electronically as of July 1, 2007. Field stations throughout the state process title and registration applications for customers. Currently, all of this information is stored on a web inquiry system that is accessible online for authorized DMV staff and the paper records that are received are kept for seven years on an image system and a smaller number are kept on microfilm.
Anyone working at the Division of Motor Vehicles in a bureau that deals with vehicle records has access to this system. Access to the system, along with what information one can view and what time they are allowed to be in the system, is controlled by login names or profiles.
The system helps the State of Wisconsin keep track of vehicle information and owners, license plates and lien holders. It also tracks title information such as odometer readings and title and vehicle brands to help insure consumer protection and decrease fraud. Other state agencies, the courts, and state and local law enforcement agencies also use the databse. Some private companies have limited access to the information and pay a fee-per record. DMV is also working with the Department of Justice (DOJ) to provide them with data that will enable them to offer a search mechanism specifically for law enforcement.
Registration File Analysis contains no personal customer information.
Although the registration system was built in Wisconsin, it is linked to other national databases such as the National Motor Vehicle Title Information Service (NMVTIS) through the American Association of Motor Vehicle Administrators (AAMVA).
Access to customers' personal information is restricted by the Driver Privacy Protection Act. The data are kept for seven years if there is no activity and then purged. Accident records are not linked to vehicle records.
Law enforcement has 24/7 access to current, accurate information regarding vehicle ownership and registration by VIN, or plate, and name.
Wisconsin Department of Transportation, Division of Motor Vehicles, Bureau of Vehicle Services.